2016 Department of Education Website Remediation


09/29/2016

Attendees:  Kevin Ryberg, Diana Estey, Joe Diarte, Roxanne Starbuck
Not able to attend: Linda DeSantis
Purpose: Kevin evaluated the items we had passed based on our review and did not find any items that he would not have passed
Summary: Kevin did not find any instances where we had ignored an item that should not have been
Action Items:  None

    09/01/2016 Additional Accessibility Training

    • Diana attended UX Foundations: Accessibility

    08/31/2016 Additional Accessibility Training

    • Diana attended Advanced Accessible PDFs

    8/31/16 - OCR Report

    From:   EITS Web Enterprise Group/Dept of Education
    Wed, 8/31/16
    Send to following:  Greg Bortolin; Greg D. Ott; Roxanne Starbuck; Linda DeSantis, Diana Estey
    Forwarded by:  Linda DeSantis to Kathy Comba 
    Purpose:  OCR report - Plan for New content - Audit recommendations (see content below)

    Attachments: 

    OCR Report - 8/31/16 contains: 

    Accessibility Information

    Auditor Siteimprove & Test Audience:

       SiteImprove Accessibility Reports

    • DOE Main Website http://www.doe.nv.gov  
    • BullyFreeZone http://bullyfreezone.nv.gov
      • 8/8/2016 (Before)  (Attachment 5)
      • 8/25/2016 (Status of site's remediation)  (Attachment 6)
       
    • NevadaReady - http://nevadaready.nv.gov 

       Test Audience:

    • Test script (Attachment 9)  
    • Other disabilities:
      • mobility challenges 
        • ergonomic, one-handed, on screen and Dvorak keyboards,  
        • specialty pointers (mice),   
        • speech input technology 
         
      • Visual challenges
        • software magnifiers 
        • software readers 
        • screen readers 
        • refreshable Braille displays 
        • mobile readers) 
         
      • Learning Disabilities
        • readers (speach to text) 
        • display management/masking 
        • word prediction 
        • graphical organizer 
         
      • Digital recorders 
       
    • Test Groups
      • Members of the public
        • Brett Silver response (Using JAWS) (Attachment 15)
        • Michael Ausbun (15 years working with braille (grades two, nemeth math code, computer braille code, symbolic logic, Spanish, and Resource Center at UNR for six years, three years dedicated to the Electronic information Technologies and OCR Committee as an accessibility Evaluator, ensuring that websites and purchased software is in compliance with titles two and three of the ADA and section 504 of the Rehabilitation act.  
      • Parents (DOE) 
      • Students (DOE) 
      • Employees (DOE) 
      • Others associated with DOE 
      • Other persons knowledgeable about web accessibility

    Plan for New Content

    DOE training:

      08/31/2016 NevadaReady.gov Remediation Status

      Siteimprove identified the following errors, warnings and items requiring review:

      • A - 13 errors, 4 warning and 2 items needing review
      • AA - 1 errors, 0 warnings and 1 items needing review
      • AAA - 4 error, 1 warnings and 1 items needing review

      08/25/2016 BullyFreeZone Remediation Status

      Siteimprove identified the following errors, warnings and items requiring review:

      • A - 0 errors, 1 warning and 0 items needing review
      • AA - 0 errors, 0 warnings and 0 items needing review
      • AAA - 1 error, 0 warnings and 0 items needing review

      08/09/2016 Began BullyFreeZone Remediation

      Diana began remediating BullyFreeZone to make it Section 508 and WCAG 2.0 compliant

        08/08/2016 BullyFreeZone Remediation Status

        8/6/2016 - 8/8/2016: SiteImprove Accessibility Tool Training

        • Non-technical Accessibility Certification 101 (Diana) (Attachment 2)
        • Accessibility Certification 102 (Diana) (Attachment 3)

        ???? Purchased Siteimprove for Education's Website

        • Siteimprove was purchased to monitor Bullyfreezone, NDE & NevadaReady.gov

        7/15/16- OCR Report

        From:  EITS Web Enterprise Group/Dept of Education
        7/15/16
        Send to following:  Greg Bortolin; Greg D. Ott; Roxanne Starbuck; Linda DeSantis, Diana Estey
        Forwarded by:  Linda DeSantis to Kathy Comba 
        Purpose:  OCR report - Plan for New content - Audit recommendations
        Attachments/Links:  OCR Report - 7/15/16
        EITS Web Enterprise Staff Credentials 
        EITS ADA Accessibility Checklist

          07/14/2016 - 07/15/2016

          Diana trained Roxanne Starbuck in Accessibility (Overview, html, pdf & Office documents) and recommended Roxanne begin by getting a handle on the documents on their website.  All users need to be trained to submit accessible documents and going forward only accessible documents will be posted to NDE's website.  Also recommended Roxanne attend the training courses on Lynda.com noted in the checklist and outline below.

          07/12/2016 - 07/13/2016

          Diana attended the following courses:

          • Creating Accessible PDFs
          • Creating Accessible Documents with Microsoft Office
          • Web Accessibility Principles

          6/30/16: Heads Up-Press on website ADA Settlement

          From:   Greg Bortolin Mon, 6/29/16 9:57 AM
          Send to following:  Steve Canavero; Greg D. Ott; Roxanne Starbuck; Linda DeSantis
          Forwarded by:  Linda DeSantis to Kathy Comba; Alan Rogers
          Purpose:  To share press on website ADA settlement 
          Attachments/Links:  Las Vegas Review Journal Article 
          Reno Gazette Journal Article

            6/29/16: ED/OCR Website Accessibility Press Releases

            From:   Greg Bortolin
            Mon, 6/29/16 9:57 AM
            Send to following:   Steve Canavero; Brett Barley; Greg D. Ott; Roxanne Starbuck; Linda DeSantis
            Forwarded:  by Linda DeSantis to Kathy Comba; Alan Rogers
            Purpose:  To share ED/OCR Website Accessibility Press Release
            Attachments:
             Email with PR included

              6/27/2106: Final DOE Document signed and approved by OCR

              From:  Greg Ott, Deputy AG - DOE 
              Mon, 6/27/16 4:48 PM
              Send to following:  Greg Bortolin, Linda DeSantis, Roxanne Starbuck
              Purpose:  OCR Final signed document by OCR, Timeline resolution
              Attachments:  Final Signed document by OCR
              Time Resolution (for DOE/EITS)

                6/16/2016: Final DOE Document sent to and approved by OCR

                From:   Greg Ott, Deputy AG - DOE 
                Send to following:  Greg Bortolin, Linda DeSantis
                Purpose:  Give everyone a final review of OCR document
                Action Items:   
                Attachments:  
                Copy of Email from Greg Ott 
                Final document sent to OCR 6.16.16

                  6/9/2016 Meeting with Michigan to discuss their remediation

                  Attendees:  Linda DeSantis (EITS)Mike Flaminio (MI), Ellen Martin (MI), Greg Ott (AG), Roxanne Starbuck (DOE)
                  Not able to attend: Greg Bortolin, Kathy Comba, Alan Rogers
                  Meeting Purpose: To discuss Michigan's remediation with OCR and to share any information with us as they have been in remediation since June 2015 and due to be compliant in June 2017.
                  Comments: A lot of helpful information shared
                   Action Items: Linda review Michigan Document
                  Attachments:  Look & Feel Standards (PDF) 
                  Michigan 2016 - Status Update (doc) 
                  Michigan Accessibility Plan (docx) 
                  Michigan ADA Dashboard (PDF) 
                  Michigan Agreement with OCR (doc)

                    06/01/2016

                    • Diana attended "OFAC 049 Section 508: What is it and Why is it Important to You?

                    05/24/2016

                    Diana attended the following courses on ADA Accessibility

                    • U.S. Access Board Meeting and Webcast on Accessibility
                    • The Basics of Manual and Automatic Testing for Section 508

                    Meeting: Discuss the # of Department of Education (DOE) sites that were found and how to remediate them

                    Attendees:  Linda DeSantis (EITS), Roxanne Starbuck (DOE), Greg Bortolin (DOE)
                    Not able to attend:  
                    Purpose: Discuss the # of DOE websites that were found and how we plan on remediating them.
                    Summary:  
                    Action Items:   

                      05/22/2016: Added Alternate Text to the Carousel data

                      05/19/2016: Original Web accessibility test using WAVE

                      Dept of Education's website: http://doe.nv.gov
                      BEFORE:

                      05/18/2016: Original Issue Reported to EITS

                      Department of Education contacted EITS on May 18, 2016 to discuss ADA issues with their website. The AG's office has created document 302 xxx