ADOBE ACROBAT (PDFs) - Remediating PDF Document Training:

Overview: To make changes to a PDF document, you need a PAID Adobe Acrobat Software License (Adobe Acrobat software Versions

Adobe Acrobat Training - Remediating PDF Document Training:

  1. First Three steps in Remediating a PDFs (Guide) (Video 2 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. Giving a title to a document
    2. Set the show to Document Title
    3. Set the language to the document 
     
  2. Perform Manual Accessibility Check (Guide) (Video 2 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. accessibility tool
    2. Confirm that 32 of 32 in all categories is selected 
     
  3. Identify and fix errors in Documents (Guide) (Video 10 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How to fix errors in document
    2. Tagging images
    3. How to assign alt text to images
    4. Tagging text
    5. How to clear page structure
    6. Adobe built in screen reader
    7. ACCESSIBLE vs USABLE 
     
  4. Headings (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. H1 header in the first page
    2. How to assign headings
    3. Incorrect headings  
     
  5. Tagged Content (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How to delete content
     
  6. Tagged Annotations Failed/Hyperlinks (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How to find Tagged Annotations
    2. How to find Hyperlinks
    3. How to name Hyperlinks 
     
  7. Content Panel (Guide) (Video 4 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. Artifact content
    2. Artifact Watermark
    3. Artifact paths
     
  8. Logical Reading Order and Color Contrast (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How a screen reader reads a document using the correct order
    2. How to set reading order using the order panel tool
    3. Using the edit pdf tool to change font color in pdf
    4. How to pass the contrast manually 
     
  9. Review a Compliant PDF Document (Guide) (Video 2 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. An example of an ADA Compliant PDF document
      1. Walk through the features of a compliant document 
       
     
  10. Action Wizard (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Difficult)
    1. Select "Make Accessible"
    2. Select "Start"
    3. Verify that document has title (if not, add a title (see: 1-First Three Steps in Remediating a PDF)
    4. Verify that document's language is SET
    5. Fillable Document (Yes/No)
    6. If document has images, give EACH image a description
    7. Accessibility Checker at end of Action Wizard scan
    8. Accessibility Checker will automatically check for errors 
     
  11. Fix Tables (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (PDF-Tables)
    1. Tagging a table
    2. Adding table summary
    3. Table editor Options
    4. Adding table header
    5. Using NVDA to read a Table COMPARED to Adobe screen reader 
     
  12. Scanned Documents (Guide) (Video 6 min) (TEAMS) (YouTube) (Class) (PDF-Scanned)
    1. How to remove image overlay
    2. When to delete the image Overlay
    3. How to recover document if content is deleted
    4. How to use the Enhance Scan tool
    5. Apply correct settings before using the scan tool
    6. When to background or artifact 
     
  13. Remediate a Fillable PDF (Guide) (Video 6 min) (TEAMS) (YouTube) (Class) (PDF-Fillable)
    1. Clear page structure
    2. Tag text
    3. Rearrange Logical reading order
    4. Artifact content in content panel
     
  14. Strikeout/Modified Material (Guide) (Video 4 min) (TEAMS) (YouTube) (Class) (PDF-Strikeout-Modified) Example: (Legislative NAC, Assembly Bills) Strikeout information is visible to a sighted person and available to a screen reader
    1. How strikeout material is heard by a screen reader
    2. How to tag content as a figure
    3. using alt text as an identifier of content
    4. Works for both redacted and Omitted Material
    5. How to assign text as Figures and Insert text
    6. Explain that all screen readers cannot identify Colored text or Omitted Material
     
  15. Redacted Material (Guide) (Video) (Teams) (YouTube) (Class) (PDF-Redacted) Redacted information (PII) is NOT visible to a sighted person or a screen reader 
    1. How to redact text and images
    2. The redaction tool
    3. How to sanitize the document
    4. how to remove hidden information
     

PDF Tips & Tricks:

  • Confirm there is a document name in the Document Properties window
    1.  Click on “File” at the top of the menu bar.
    2. Select “Properties” to open up the Document Properties window.
    3. Click on the “Description” tab.
    4. Confirm that the name of the PDF is populated in the “Subject” field.
     
  • Confirm that “Document Title” displays in the “Initial View” tab in the Document Properties Window
    1.  Click on the “Initial View” tab in the “Document Properties” window.
    2. Confirm that the value displayed in the “Show” field is “Document Title.
     
  • Confirm that Language in the Document Properties is correct
    1. Click on the “Advanced” tab in the Document Properties window.
    2. Confirm that the language in the Reading Options section of the tab is correct.
     
  • Perform accessibility check
    1. Open the PDF in Adobe.
    2. Click on Accessibility icon on the right of the screen.
     Accessibility Icom

 

  1. If this icon is not displayed in the right-hand menu bar, click on the More Tools icon, scroll to “Protect & Standardize” and then add the “Accessibility” shortcut icon.
  2. Click on the “Accessibility Check” link to open the Accessibility Checker Options window
  3. Confirm that all pages in document radio button is selected
  4. Confirm that the checker is looking at “32 of 32 in all categories.
  5. Click on the “Start Checking” button.
  • Analyze the Accessibility Check results
    1. View the results of the Accessibility Check in the Accessibility Checker window.
    2. Confirm that there are no issues other than the following, which will display on every document:
      1. Logical Reading Order – Needs manual checkColor 
      2. Contrast – Needs manual check
       
    3. No additional issues should be displayed after accessibility check is completed.
     
  • Confirm that the document contains and H1 Header in the first page
    1. Click on the “Accessibility” icon on the far-left menu bar (see Perform Accessibility Check).
    2. Click on the “Reading Order” icon from the near-left menu to open the Reading Order window.
    3. Click on the “Structure types” radio button.
    4. Confirm that at least one of the elements on the first page is tagged “H1”.
    5. Note that the text tagged as H1 should be only a few words. The Siteimprove tool will not recognize the H1 if it is too long.
              H1 Heading
  • Confirm that the reading order is correct
    1. While still in the Reading Order window click the “Page content order” radio button
    2. Confirm that the numbering sequence is consistent with the order in which the document should be read.
     
  • Confirm that alternate descriptions are provided for images and other items that do not translate naturally into text (i.e. charts, graphs).
  • Confirm tables contain header rows and a summary.
  • Confirm that links have been tagged with a description.

PDF References: Uncommon Errors (not covered in class):

These errors are not very common, however, if you encounter then, here is what you need to do to fix them.

  1. Uncommon Errors (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. Bookmarks
    2. Tab Order
    3. Tagged PDF
    4. Character encoding
    5. List Item 
     
  2. Extracting Difficult pages within your PDF (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (Extracting PDF)
    1. Cannot remediate singe page(s)
    2. Clear singe page structure
    3. How to delete old page
    4. How to insert the new page back into the document  
     
  3. Export PDF back to WORD (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. No form field line for fillable
    2. Difficult to remediate
    3. Multiple errors after Actiion Wizard are used
    4. Export vs SAVE AS PDF
      1. SAVE AS PDF strips the Compliant formatting from the source 
       
     
  4. 4. Create a Fillable PDF Document (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (PDF-Create Fillable)
    1. How to create a Fillable document
    2. How to preform form
    3. Removing and adding text fields
    4. How to properly name form fields
    5. How to correct the reading order
    6. How to edit links in document
    7. Create a clear form/submit button on a fillable PDF
    5. Fillable Spanish Forms (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. Include LIST of commonly used words
 Some classes in Siteimprove Academy requires you to have a Siteimprove License. If you need one, please go to https://ada.nv.gov/Siteimprove/ and refer to the requirements.

Adobe PDFs:

  1. Accessibility for PDFs (link)
    1. Accessibility for PDF Background
    2. Create Documents and Convert to PDFs
    3. Working in Your PDF
    4. Testing PDFs
  2. Accessible for PDFs with InDesign (Link)
    1. What does Document Compliance Mean?
    2. Document Setup: Getting Started the Right Way
    3. Structure, Styles, Images, and Tables in InDesign
    4. Color, Charts, and Graphics in InDesign
    5. Accessibility for PDFs with In Design

PDF Related Training: Lynda.com

Lynda.com - 
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