ADOBE ACROBAT (PDFs) - Remediating PDF Document Training:

Overview: To make changes to a PDF document, you need a PAID Adobe Acrobat Software License (see xxx for Adobe Acrobat software license Versions) 

  • Downloads Available: 
  • Associated Links:
    • Uncommon Errors (See Below) 
    • Feedback/Suggestions for the ADA Document Remediation Class
    • Adobe Acrobat References
    • Tips & Tricks for Adobe Acrobat (PDFs)
    • Lynda.com - How to Remediate PDFs, etc.
    • Siteimprove Academy - Remediate PDFs
  • Suggestions:
    • Always try to fix errors in the source document, if possible
     

Adobe Acrobat Training - Remediating PDF Document Training:

  1. First Three steps in Remediating a PDFs (Guide) (Video 2 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. Giving a title to a document
    2. Set the show to Document Title
    3. Set the language to the document 
     
  2. Perform Manual Accessibility Check (Guide) (Video 2 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. accessibility tool
    2. Confirm that 32 of 32 in all categories is selected 
     
  3. Identify and fix errors in Documents (Guide) (Video 10 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How to fix errors in document
    2. Tagging images
    3. How to assign alt text to images
    4. Tagging text
    5. How to clear page structure
    6. Adobe built in screen reader
    7. ACCESSIBLE vs USABLE 
     
  4. Headings (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. H1 header in the first page
    2. How to assign headings
    3. Incorrect headings  
     
  5. Tagged Content (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How to delete content
     
  6. Tagged Annotations Failed/Hyperlinks (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How to find Tagged Annotations
    2. How to find Hyperlinks
    3. How to name Hyperlinks 
     
  7. Content Panel (Guide) (Video 4 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. Artifact content
    2. Artifact Watermark
    3. Artifact paths
     
  8. Logical Reading Order and Color Contrast (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. How a screen reader reads a document using the correct order
    2. How to set reading order using the order panel tool
    3. Using the edit pdf tool to change font color in pdf
    4. How to pass the contrast manually 
     
  9. Review a Compliant PDF Document (Guide) (Video 2 min) (TEAMS) (YouTube) (Class) (PDF-Simple)
    1. An example of an ADA Compliant PDF document
      1. Walk through the features of a compliant document 
       
     
  10. Action Wizard (Guide) (Video 3 min) (TEAMS) (YouTube) (Class) (PDF-Difficult)
    1. Select "Make Accessible"
    2. Select "Start"
    3. Verify that document has title (if not, add a title (see: 1-First Three Steps in Remediating a PDF)
    4. Verify that document's language is SET
    5. Fillable Document (Yes/No)
    6. If document has images, give EACH image a description
    7. Accessibility Checker at end of Action Wizard scan
    8. Accessibility Checker will automatically check for errors 
     
  11. Fix Tables (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (PDF-Tables)
    1. Tagging a table
    2. Adding table summary
    3. Table editor Options
    4. Adding table header
    5. Using NVDA to read a Table COMPARED to Adobe screen reader 
     
  12. Scanned Documents (Guide) (Video 6 min) (TEAMS) (YouTube) (Class) (PDF-Scanned)
    1. How to remove image overlay
    2. When to delete the image Overlay
    3. How to recover document if content is deleted
    4. How to use the Enhance Scan tool
    5. Apply correct settings before using the scan tool
    6. When to background or artifact 
     
  13. Remediate a Fillable PDF (Guide) (Video 6 min) (TEAMS) (YouTube) (Class) (PDF-Fillable)
    1. Clear page structure
    2. Tag text
    3. Rearrange Logical reading order
    4. Artifact content in content panel
     
  14. Redacted/Modified Material (Guide) (Video 4 min) (TEAMS) (YouTube) (Class) (PDF-Redacted)
    1. How redacted material is heard by a screen reader
    2. How to tag content as a figure
    3. using alt text as an identifier of content
    4. Works for both redacted and Omitted Material
    5. How to assign text as Figures and Insert text
    6. Explain that all screen readers cannot identify Colored text or Omitted Material
     

PDF References: Uncommon Errors (not covered in class):

These errors are not very common, however, if you encounter then, here is what you need to do to fix them.

  1. Uncommon Errors (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. Bookmarks
    2. Tab Order
    3. Tagged PDF
    4. Character encoding
    5. List Item 
     
  2. Extracting pages within your PDF (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. Cannot remediate singe page(s)
    2. Clear singe page structure
    3. How to delete old page
    4. How to insert the new page back into the document  
     
  3. Export PDF back to WORD (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. No form field line for fillable
    2. Difficult to remediate
    3. Multiple errors after Actiion Wizard are used
    4. Export vs SAVE AS PDF
      1. SAVE AS PDF strips the Compliant formatting from the source 
       
     
  4. 4. Create a Fillable PDF Document (Guide) (Video 5 min) (TEAMS) (YouTube) (Class) (PDF-Create Fillable)
    1. How to create a Fillable document
    2. How to preform form
    3. Removing and adding text fields
    4. How to properly name form fields
    5. How to correct the reading order
    6. How to edit links in document
    7. Create a clear form/submit button on a fillable PDF
    5. Fillable Spanish Forms (Guide) (Video x min) (TEAMS) (YouTube) (Class) (Practice doc)
    1. Include LIST of commonly used words

PDF Related Training: Siteimprove Academy

Some classes in Siteimprove Academy requires you to have a Siteimprove License. If you need one, please go to https://ada.nv.gov/Siteimprove/ and refer to the requirements.  


 Adobe PDFs:
  1. Accessibility for PDFs (LINK)
    1. Accessibility for PDF Background
    2. Create Documents and Convert to PDFs
    3. Working in Your PDF
    4. Testing PDFs
  2. Accessible for PDFs with InDesign (LINK)
    1. What does Document Compliance Mean?
    2. Document Setup: Getting Started the Right Way
    3. Structure, Styles, Images, and tables in InDesign
    4. Color, Charts, and Graphics in InDesign
    5. Accessibility for PDFs with InDesign
     

PDF Related Training: Lynda.com

Lynda.com - 
  1. Apply for a library card
 

Adobe PDF: TIPS & TRICKS - Adobe PDFs

Adobe PDF: Tips & Tricks - Adobe PDFS (LINK) 

  • Always go to the SOURCE FIRST, if possible (i.e., WORDS, EXCEL, etc.) as it is MUCH EASIER to remediate 
  • Set tools on the left and right side for remediation  (refer to it in this section)
  • First Three Steps: (refer to it in this section) 
    • Files, Properties, Description Tab - "Give the document Title"
    • Initial View ab - "Set to Document Title"
    • Advanced tab - "Set to Document Language"
  • MANUAL REVIEW errors on EVERY PF
    • Logical Reading Order
    • Color Contrast
    • Color Checker online (LINK)
  • Read aloud feature in Adobe Axrobat PRO DC 
  • CNTL/Shift Key shortcut when encapsulating text
  • Tables must have a SUMMARY & HEADING identified 
  • NVDA (Screen Reader software)

Adobe PDF Resources and Tools